AlohaABA Alternatives: Compared at Your Real Roster and Census

AlohaABA does the thing this market mostly refuses to do: it publishes its price — $29.99 per staff user/month for practice management, $12 per client/month for the data-collection module, 30-day free trial, no implementation fee (read 13 August 2026). That transparency has a useful side effect for anyone evaluating it: the comparison can be arithmetic instead of a demo-gated guessing game. So this page does the arithmetic.

The baseline, from the vendor’s documentation: an all-in-one for small and growing agencies — scheduling, billing and claims, authorization tracking with utilization monitoring, payroll reporting, and an integrated data-collection module (skill acquisition, behavior reduction, ABC data, lesson notes, program management). The documented trade-offs: the clinical layer is newer than the data-collection veterans, and it’s only sold alongside the practice management — there’s no standalone clinical purchase.

The same-class alternatives, priced

Published rates as re-verified 13 August 2026, each linked profile carrying the details:

Platform	Published rate	Unit	Notes
AlohaABA	$29.99 + $12	per staff / per client	DC requires PM; free trial, no impl. fee
Office Puzzle	$19.99	per staff user	Everything included, one plan
Artemis ABA	$39.99	per staff user	Entry plan; Enterprise custom
Theralytics	from $20	per client	$200 monthly minimum; free 6-mo BCBA startup plan
Portia	$30	per client	Month-to-month; billing services extra
Motivity	$24–$48	per learner	Clinical-first; PM optional
Raven Health	$29 or 5% of claims	per learner / %	Annual commitment on standalone
ABA Toolbox	$29–$58	per learner	Billing requires Pro tier
Passage Health	not published	—	Quote only
Noteable	$300/mo base	first 5 users incl.	RCM at 3.9% of collections

Run your own numbers before reading anyone’s opinion, including ours. A practice with 10 staff and 40 clients pays about $780/month on AlohaABA’s two-part model ($299.90 + $480), about $200 on Office Puzzle, about $800+ on Theralytics-class per-client pricing, and $960–$1,920 on per-learner models. Flip the shape — 25 staff, 20 clients — and the per-client platforms suddenly win. The unit is the comparison; the pricing census covers why.

Price is one column. The others — clinical depth, billing/RCM strength, support, contract terms — are where the demos earn their time, and each profile above lists the documented trade-offs (every one has them; a platform with only strengths is a sales page).

The step-up and the step-sideways

Stepping up. Practices hitting multi-state payer complexity, enterprise reporting, or module breadth (assessments, LMS, AI documentation) are usually comparing the full suites — CentralReach (and its small-practice product, CR Essentials) and Rethink Behavioral Health. Neither publishes pricing, and the contract terms deserve the clause-by-clause read before any commitment. The class differences are worked through in the practice-management guide.

Stepping sideways. Clinical-first teams sometimes split the stack instead: a dedicated data-collection platform (Motivity, Raven Health) paired with separate billing — the shape Catalyst historically served. That trades all-in-one convenience for clinical depth and vendor independence; the integration between the two halves becomes the thing to diligence hardest.

Running the evaluation

The four-part framework unchanged: data export first (test AlohaABA’s export, make candidates demo the import), contract terms second (AlohaABA’s published no-implementation-fee and free-trial terms are the benchmark to hold others to), implementation reality third, integrations fourth. And whatever you choose, hold every vendor to the standard the published-price group has set: if a competitor won’t put a number on the first call, make them explain why.

Capabilities from each vendor’s own documentation as dated on the linked profiles; all published rates re-verified on the vendors’ own pricing pages 13 August 2026. No vendor payment, no affiliate links; corrections on the record: [email protected].